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How to Use Job Buckets to Search & Filter Jobs?

Job Buckets in IronSight allow you to quickly navigate jobs based on where they sit in the job lifecycle, helping you focus on the right work at the right time.

This guide walks you through what buckets are, how they work, and how to use them to efficiently search, sort, and filter your jobs.

1. What Are Job Buckets?

A Job Bucket is a pre-defined group of jobs organized by their job status.
They map directly to the major stages of the job lifecycle:

Request → Schedule → Complete → Approve 

Each bucket represents a “work mode” and shows only the statuses relevant to that mode. Buckets helps reduce the number of jobs you must visually manage at once, and improves speed when switching between job lists. 

2. The Job Buckets & What They Mean

Queue

  • Statuses: Requested, Assigned to Pool, Assigned to Service Provider

  • Purpose: Monitor new requests, organize, and dispatch

  • Default date range: All dates

  • Sorting options: Created date, Last modified, Start date, Status

Dispatched

  • Statuses: Scheduled, Active, Paused

  • Purpose: Monitor progress & update active Jobs.

  • Default date range: All dates

  • Sorting options: Created date, Last modified, Start date

Completed

  • Status: Completed

  • Purpose: Correct data, add supporting documents

  • Default date range: Past 30 days

  • Max range: 90 days

Pending Approval

  • Status: Pending Approval

  • Purpose: Approve or reject completed jobs

  • Default date range: Past 30 days

  • Max range: 90 days

Rejected

  • Status: Rejected

  • Purpose: Review, correct, and resubmit

  • Default date range: Past 30 days

Approved

  • Status: Approved

  • Purpose: Back-office review, sync, reference

  • Default date range: Past 30 days

Canceled

  • Status: Canceled

  • Purpose: Reference only

  • Default date range: Past 30 days

Archived

  • Status: Any

  • Purpose: Long-term reference

  • Default date range: Past 30 days

3. How to Navigate Buckets in IronSight

Accessing Buckets

On the Jobs List, you’ll see a left-side panel that displays all buckets.

  • The panel can be expanded by click on the "> " button to show bucket names

  • Or collapsed using the "<" button  to show only the status icons, giving you more screen space.

  • You can click any bucket icon or title to switch to that bucket.

4. Using Filters with Buckets

Any filters you’ve applied (including saved filter sets) apply across all buckets.

This means you can:

  • Filter by location, job type, resource, etc.

  • Then click through Queue → Dispatched → Completed.

  • And see only the jobs that match your filter within each bucket.

To search:

  1. Use the search bar at the top of the jobs list

  2. Search by:

  3. Your search automatically filters the jobs within the bucket you’re in

Important Filter Rules

  • Saved filters that include job statuses or date ranges will ignore those parts
    because buckets now control job statuses & date ranges themselves.

  • Buckets have their own default date ranges (past 30 days, all dates, etc.).

  • If you change a date range or sort order within a bucket,
    it applies only to that bucket.

5. How Sorting Works in Buckets

Every bucket allows custom sorting based on relevant attributes, including:

  • Created date

  • Last modified

  • Planned start (or Start date)

  • Status

To sort:

  1. Select the Sort dropdown.

  2. Pick the field you want to sort by.

  3. Your selection applies only to the current bucket.

Frequently Asked Questions

Can I make my own buckets?

No, you can’t create custom buckets.
But you can create saved filter sets and then move through buckets with those filters applied.

Does everyone see the same buckets?

Yes, buckets are standardized across IronSight.

What bucket opens by default for new users?

Queue.

Can I view all job statuses at once?

Not directly.
Selecting “All Jobs” clears all filters, but you still remain in the context of the bucket you’re in.

Why do some buckets contain multiple statuses (e.g., Queue, Dispatched)?

Because those statuses represent the same work mode:

  • Queue = not yet assigned.

  • Scheduled/Dispatched = assigned but not completed.

Tips for Working More Efficiently with Buckets

  • Start your day in Queue to review new requests.

  • Switch to Dispatched to track work in progress.

  • Review Pending Approval to keep billing flowing smoothly.

  • Use Completed & Rejected to submit Jobs for approval, resubmit.

  • Use Approved, Canceled, and Archived for reference and audit needs.

  • Apply saved filters (by area, shift, client, asset type, resource)
    and move through buckets specifically for that filtered view.